Microsoft Teams Meeting Transcription and Captions


I was on holiday for a few weeks recently, and during that time my colleagues took over my project duties. Because we use Microsoft Teams for all of our projects we can take advantage of the native meeting recording capabilities – this makes it very easy for me to catch up and what I have missed. Even better, there are some AI capabilities starting to surface – two such capabilities are automated transcription and captioning of meetings.

Transcription provides an automated AI driven transcript which is embedded in a meeting recording. When you playback a meeting recording that had transcription enabled, you can search the transcript:

Here’s an example where I am looking for any point in the meeting where my name was mentioned –  I can click on any of these results and be taken to that point in the call:

Captioning is also automated and AI driven, and it happens in close to real-time as you speak. Here’s an example of a caption:

Both of these features don’t provide text-perfect results and can be dependent on your accent and how clearly you speak. Having said that, you can get a pretty good idea of what was said in most cases, and this will only get better over time.

Both of these features are powered by Microsoft Stream but available directly in Microsoft Teams.

Some pretty cool stuff to make you even more efficient! Let me know what you think.



  1. Hey,

    I am looking for a live transcripts (u speak and its available right there) , I want to use the transcripts and words , and do some type of analyses with them

  2. Is there a way to get transcripts without recording?

    It seems like it should be available since the captions can be done on any group chat.

  3. What soft ware system does MS Team use to create the transcription? Is it solely part of teams platform or can you purchase or download separately?


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